Professionalism is a subjective thing, and nothing shakes up expectations and boundaries like the prospect of business travel. With your daily routine gone haywire, dropping the ball is too easy. Ironically, these challenges often arise at the most poignant moments — as you’re sealing a lucrative deal with international investors or attending network events.
When travelling for business, you are representing your company. Here’s how to ensure you remain professional.
Plan Your Travel and Accommodation in Advance
Organisation is key when orchestrating business travel. Securing hotels and flights ahead of time guarantees the best rates and avoids any last-minute scrambling (stress, which, by the way, leaks out through email tone).
With advance planning, you access the best locations and cut commute times. And, with that extra time on your hands in the days before departure, there’s ample opportunity to create backup plans for delays.
Dress Professionally and Appropriately
Newsflash: first impressions still matter in 2025. Professionalism isn’t always skin-deep — how appropriate is your wardrobe? Professional attire is often formal, including items like suit jackets. However, most importantly, it should be presentable; use a garment bag or hotel ironing to keep clothes wrinkle-free.
The flip side of that is appropriateness. Don’t just automatically pack a suit; check the dress code. Business versus smart casual vary dramatically, and abiding by expectations (not just traditional formality) displays respect. Factor in the local climate and always plan for backup outfits. We’ve all experienced a dreaded spillage at some point.
Be Punctual and Well-Prepared
The saying “the early bird gets the worm” definitely applies to business travel. Aim to arrive the day before to avoid the possibility of impact from delays, review all meeting agendas beforehand, pack important documents, and carry prepaid cards for company expenses.
Punctuality effortlessly conveys professionalism, and being well-prepared boosts your performance.
Maintain Professional Etiquette
Appearance is one thing, but etiquette is equally essential. Nail the basics: put phones on silent mode, remain engaged, take notes, and practice active listening. Always treat everyone you encounter with respect, from servers at meeting venues to CEOs chairing major negotiations.
Want to go above and beyond? Good, because this is where you really leave the best impressions. Prioritise familiarising yourself with destination-specific customs and invest in learning global business etiquette.
Network and Follow Up
Professional encounters should never be fleeting. You’re ultimately travelling to foster mutually beneficial long-term connections, so network and always follow up.
Networking on the day could be as simple as connecting with attendees outside the meeting (walking back to a public transport station or purchasing coffee). With that foot in the door, small actions such as swapping LinkedIn details or exchanging well-designed business cards bolster the possibility of long-term contacts. If possible, always follow up after the event.
There’s no singular way to uphold professionalism during business travel; utilise multiple strategies for the best results.
